The complete idiots guide to Microsoft Access 2000
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If you compact a brand-new database, Access shows a harmless security warning when the database is reopened. The only problem with the database-compacting feature is that you need to remember to use it. If you want to keep your databases as small as possible at all times, you can switch on a setting that tells Access to compact the current database every time you close it.
Open the database that you want to automatically compact. To open one, just click it. Do you want to hide your recent work? Or, just click the big Browse button underneath to hunt around in the current folder.
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When you find the file you want, double-click it. Finally, as always, you can open a database file from outside Access by simply double-clicking it in Windows Explorer or on your desktop. In those situations, you need to know if Access trusts your database and will allow it to run code and action queries. You have two options:. Click the X at the right side of the message bar to banish it. Click Enable Content to tell Access that it can trust this database.
If you want to see more than one database at a time, you need to fire up more than one copy of Access at the same time. Computer geeks refer to this action as starting more than one instance of a program. If you double-click another database file while Access is already open, a second Access window appears in the taskbar for that database.
Access handles old database files differently, depending on just how old they are. However, if you change the design of the database, the new parts you add may not be accessible in Access anymore.
The complete idiot's guide to Microsoft Access 2000
If you attempt to open an older Access file like one created for Access 95 or 97 , Access presents a warning message…and gives up. If you need to rescue valuable data trapped in a Paleolithic database, your best bet is to find someone who still has a copy of Access , which can handle older file formats. Instead, the table opens in an ordinary window that can float wherever it wants inside the main Access window.
This seems fine at first, until you open several tables at once. This somewhat unfriendly behavior is designed to mimic old versions of Access, like Access All you need to do is set a single configuration option:. Under the Application Options heading, look for the Document Windows Options setting, where you can choose Overlapping Windows the Access standard or Tabbed Windows the wave of the future. Close and open your database so the new setting takes effect.
For a retro touch, you can use the same setting to make a brand-new Access database use overlapping windows instead of tabs.
For example, if you have more than one table, you need a way to move back and forth between the two. The navigation pane shows the objects Understanding Access Databases that are part of your database, and it lets you manipulate them.
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The navigation pane has several different viewing modes, so you can home in on exactly what interests you. When you first create a database, the navigation pane shows only the tables in your database. To try out the navigation pane, you need a database with more than one table. Follow the steps starting on Creating a Simple Table to define the table and insert a record or two. Not sure what table to create? Try creating a Collectors table that tracks all the friends you know who share the same bobbleheaded obsession. If you want to open a table, then, in the navigation pane, just double-click it.
In this situation, Access adds tiny scroll buttons to the left and right of the tab strip. You can use these buttons to move through all the tabs, but it takes longer. Most people are happy to have the ribbon sitting at the top of the Access window, with all its buttons on hand. However, serious data crunchers demand maximum space for their data.
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To do so, just double-click the current tab title. Even when the ribbon is collapsed, you can still use all its features.
Just click a tab. If you click Home, the Home tab pops up over your worksheet. As soon as you click the button you want in the Home tab or click somewhere else in the Access window , the ribbon collapses itself again. The same trick works if you trigger a command in the ribbon using the keyboard, as described on Using the Ribbon with the Keyboard. If you use the ribbon only occasionally, or if you prefer to use keyboard shortcuts, it makes sense to collapse the ribbon.
Even when collapsed, the ribbon commands are available; it just takes an extra click to open the tab. So far, you know how to open a table using the navigation pane. You can actually perform three more simple tasks with any database object that shows up in the navigation pane:. Rename it. Right-click the object, and then choose Rename. Type in the new name, and then press Enter. Create a copy. Right-click the object, and then choose Copy.
Right-click anywhere in the navigation pane, and then choose Paste. Delete it. Right-click the object, and then choose Delete. Access gives you a few more options for transferring database objects and tucking them out of sight. You probably already know that you can place a Windows shortcut on your desktop that points to your database file.
Now, anytime you want to jump back into your database, you can double-click your shortcut. In fact, this maneuver is even easier than creating a plain-vanilla shortcut.
Just follow these steps:. This way, you can see the desktop behind Access, which is essential for this trick.
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Find the table you want to use in the navigation pane. Drag this table out of Access and over the desktop. Release the mouse button. Stay ahead with the world's most comprehensive technology and business learning platform.
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